Homeowner guide

Getting started

Create an account with your email by clicking Sign up in the top right of any page. After signing in, you'll land on your Dashboard, which shows:

• Tasks due — what's coming up or overdue across all your assets
• Properties and Vehicles you've added, each showing how many tasks are due
• Quick actions to add your first property or vehicle (each disappears once you've added that asset type)

The left sidebar is your home base: Dashboard, Tasks (your global to-do list), Requests (provider requests you've opened from tasks), Providers (people who can help), Properties, Vehicles, Invites (invite your neighbours, when enabled), and Help.

Add a property

From the sidebar, go to Properties → ＋ Add a home:

1. Type your address in the search bar. As you type, Google Places suggests real addresses — pick yours from the dropdown.
2. The map below confirms the location, and we automatically capture street, city, state, ZIP, and coordinates.
3. Give the property a Property Name — a friendly label like "Main Home" or "Beach House". This is what shows up in your sidebar and breadcrumbs.
4. Click Save.

Add a vehicle

From the sidebar, go to Vehicles → ＋ Add a vehicle. The form auto-fills most fields from the VIN:

1. Pick a Name (your label, like "Mom's Subaru" or "Commute car").
2. Enter the License plate and Registration state.
3. Type or paste the 17-character VIN. As soon as the field reaches 17 characters, we look it up against the free NHTSA database and auto-fill Year, Make, and Model.
4. Click Add vehicle.

Year, make, and model are read-only — they always reflect what the VIN decoder returned, so there's no drift between what's typed and what your car actually is.

Tasks

Tasks are individual maintenance items with a due date — "Change HVAC filter", "Rotate tires", etc. You can see them in three places:

• Sidebar → Tasks: every open task across all your assets, filterable by asset, provider, service, and status.
• Asset → Tasks tab: only the tasks for that one property or vehicle.
• Dashboard → Tasks due card: a quick count linked to the same page.

Tasks are usually generated automatically from Schedules, but you can add manual ones from the per-asset Tasks tab with ＋ Add task.

The global Tasks list is sorted by due date — soonest first — and shows 10 at a time; use the page links at the bottom to step through the rest. Your filter choices carry across the pages.

Requests

Every provider request you open from a task lands in Sidebar → Requests, grouped by the job. Each request to an on-platform provider starts its own thread where you work out the details:

1. Share the details — the thread opens with the task attached; describe what you need. You can request several providers for the same job to compare.
2. Get a quote — the provider replies with a price and availability. If they publish live pricing, the request opens with the price already quoted.
3. Accept the quote you like — that locks the agreed price for the job, and your other open requests for it are withdrawn for you. While a job has an agreed provider it shows a single View button; the agreement is the only thing in motion until it's done or cancelled.
4. Confirm completion — when the provider marks the work complete, mark the task done to log it to your history with the agreed price.

Use the filter bar above the list to narrow by status, category, or service, or to search by provider or task — a multi-word search matches across the provider, job, and address. It opens on your Active requests (hiding closed and declined ones); switch it to All statuses to see everything. The list is sorted by due date and shows 10 per page.

Changed your mind before agreeing a price? Withdraw a request from its thread — it moves to Withdrawn and frees you to request that same provider again later. If you or the provider cancels an agreed quote, the job reopens and its Request, Done, and Dismiss actions come back.

If you back out of a job you'd already agreed on, we'll ask a quick reason — it stays private to our team (the provider doesn't see it) and just helps us improve who we match you with.

Schedules

A schedule is a recurring rule that creates tasks for you — for example, "filter change every 3 months" or "annual inspection every March". To set one up:

1. Open a property or vehicle and click the Schedules tab.
2. Click ＋ Add schedule.
3. Pick the service category and scope (what kind of maintenance), set the cadence, and optionally assign a preferred provider. Whether you DIY or hire is captured when you mark the work done.

The system generates tasks on the schedule's cadence — they'll appear in your Tasks list as their due dates approach.

If a provider offers a recurring plan for a scheduled service in your area, the schedule shows a Request button — pick a provider from the list to lock a per-visit price for the whole schedule, so each generated task arrives with its provider and price already settled.

Find & request providers

Providers in the sidebar lists the service providers in your area. When a task is due, you can ask one to handle it without leaving your task list:

You can search and filter the list by name, service category, language, and ZIP coverage, and star the ones you like — favourites pin to the top. The list shows 12 providers per page; use the page links at the bottom to step through the rest, and your filters carry across the pages.

1. On a due task, click Request.
2. Pick a provider that covers that service from the list — or, if you'd rather use someone you already know, choose Someone else and enter their name and email or phone.
3. Submit the request. The task shows a Requested badge so you know it's in motion.

Log work & history

The History tab is your maintenance log — every task you've completed for that asset, with the date, cost, and who did it. Use it to:

• Look up the last time you serviced something ("when did I last change the oil?")
• Show the next homeowner a documented record (great at resale)
• Track total maintenance spend per asset

When you mark a task done — or click Log work from the History tab — a short form captures the record:

• Who did it — pick a provider from the list, enter someone off-platform by name, or note that you did it yourself (DIY).
• Cost and date (optional) — so your spend history and timeline stay accurate.

That's the whole point of the platform: a few seconds at completion builds a documented, transferable maintenance record for your home or vehicle.

Invite neighbours

Scarsdale.Life grows by word of mouth. From Invite neighbours in the sidebar you can send a neighbour an invitation — by email, or as a shareable link.

1. Enter a neighbour's email (or just create a link to share yourself).
2. They get a friendly invite to set up their own account and start tracking their home.

Your remaining invite count shows next to the menu item; verifying a property and having invites accepted earns you more.

Calendar sync

Want your maintenance tasks in Google Calendar, Apple Calendar, or Outlook? From Profile → Personal information → Calendar sync, enable the feed and copy the link.

It's a read-only subscription that refreshes automatically as new tasks come due — paste the link into your calendar app's "subscribe from URL" option. Keep it private.

Co-Owners

Sharing access with a spouse, partner, or family member takes three steps:

1. They sign up for their own account.
2. From the Add a property or Add a vehicle form, they enter the same address or VIN. Since the asset is already registered, they're prompted to request co-ownership.
3. You approve the request from the Co-Owners tab on the asset's detail page.

Custom labels

Wherever Scarsdale.Life shows your asset's name — sidebar, breadcrumbs, page titles, dashboard cards — it uses your per-account label (the Name you typed when adding it). The address or year/make/model becomes the subtitle.

You can change a label any time from the asset's Edit details button. Other co-owners' labels are independent — they only see their own.